Information for presenters

2021 Student Research Symposium Schedule

2021 Student Research Symposium Program

The 2021 SRS is going virtual! The virtual event will be on March 19 and 20, 2021. More information to come out soon. 

Oral, Performance, and Exhibit presentations should be prepared to record their 10 minute presentation and then be available for a live Q&A session via zoom with judges on either March 19 and 20, 2021. 

Poster presentations will be created virtuially and students must be prepared to be available for 1hr 30 minutes on either March 19 and 20, 2021.  

NOTE: Posters will not need to be printed for the 2021 event

Your presentation must be turned into Google Forms by March 7, 2021. Your presentation will be made available for judges to view prior to the live Q&A session. This form only accepts  information from San Diego State University users, please make sure you are signed into your account. Additionally, only one submission is allowed per person. You will not be able to edit your submission after it is uploaded. 

SRS Tips

Zoom recording on SRS tips presented at the AS URC general body meeting.

 

Oral Presentation and Performance Instructions

For an oral presentation or performance, your submission will be pre-recorded and turned in prior to the event. You will find requirements and guidance to develop your presentation/performance below. Note that your recording file size should not exceed 1 GB.

Video File Requirements

  • You will have 10 minutes for your presentation or performance.
  • The file should be a .mp4 
  • Your face must be present on the recording. See this step by step direction on the recording of a PowerPoint presentation by Panopto. This way judges and others can see you present your work. This should also work for projects with multiple presenters. 
  • Include your Abstract ID on the title slide or beginning of your performance

Video Creation

  • Record your presentation via Zoom. More information for Zoom recording is available at the Zoom Help Center: cloud recording. 
  • Test your audio and video! Sometimes the microphone can pick up noises such as your touchpad, clicking, and typing.
  • Consider utilizing the laser pointer annotation feature when you describe figures or want to draw your audience's attention to something specific in your presentation. 
  • When the video is on, consider adjusting the lighting, centering yourself within the frame, and trying to keep the camera level with your eyes. For example, cameras on laptops often need to be raised (i.e. with some books) to adjust the height of the camera.
  • Organize the presentation so it is clear, orderly and self-explanatory.

 

Poster Presentation Instructions

For a poster presentation, you will submit a single PDF (dimensions ~84x120cm ~A0) that includes a short audio introduction. You will find guidance to develop your poster below. Note that your poster should not exceed 500MB.

Posters

  • Create your poster as you would for an on-site presentation using any platform you are familiar with (i.e. MS powerpoint, Adobe Acrobat Pro, or Adobe Spark) as would be used on-site and saved as a PDF (~84x120cm ~A0)
  • Include your Abstract ID near the title and author information of your poster
  • We recommend you check that your posters are readable without zoom when displayed at full-screen width
  • How to reduce the size of your poster:

Adobe Acrobat Suite (includes Adobe Acrobat Pro)

  • Use the SDSU Library “How to Obtain and Install Adobe Creative Cloud” for instructions to download Adobe Creative Cloud as an SDSU student
  • Once installed, go to the Apps menu and install Adobe Acrobat DC through your Adobe Creative Cloud account
  • Open the PDF version of your poster in Adobe Acrobat DC to preview 

Audio Recording

  • Pre-record a single audio file in MP3 file format 
  • Your recording should be between 5-8 minutes and should be used as an opportunity to introduce yourself (co-authors, mentors, etc.), your topic, and main findings 
  • There are several ways to make an MP3 audio file. Here are a few examples if you need a place to start:
    • Using Adobe Audition freely available in the Apps menu of your Adobe Creative Cloud Account (you can make a simple recording using the Waveform option in the top left and make sure to save as an .MP3 file).
    • Using Zoom, make sure to go to Settings > Recording and select the audio file only option (this process may look slightly different depending on the version of Zoom being used) before recording 
    • Record your audio presentation on your computer, phone, or via Zoom. 

If you cannot save the file as a .MP3, then use a file converter (example: cloudconvert). 

Add Audio Recording to your Poster PDF

  • Open your Poster PDF in the recently downloaded Adobe Acrobat DC
  • Go to Tools > Real Media
  • On the Real Media toolbar, select Add Sound

You can drag or double-click to select the area on the poster where you want the audio box to appear. Please position the audio box in the very top right corner of your poster. This way, judges will know exactly where to look for all posters’ audio. See below for a snapshot of proper placement of an audio box (*Note: this is only an example of proper audio box placement and appropriate size).

Help image for adding audio to a pdf. Image has text that says "The audio box will appear white and turn black when playing. If you have a white or a black title background, we recommend placing a colored square behind the audio box as seen here."